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Reserving a Room at Buhl Library

Room Reservations

Book 'em, Grover! Reserve a Surface Hub/room using Microsoft Outlook. 

Here's how: 

Using the Desktop App
  1. Open Microsoft Outlook on your laptop. Go to your calendar.
  2. Select the desired date and time on your calendar, then click "New Meeting" in the upper left. Rooms may be reserved for up to 2 hours at a time.  NO consecutive or recurring reservations permitted.
  3. Click the "Locations" button to view rooms or start typing "HBL" in this field so that the room list appears. Look for HBL Huddle Room. Double-click your desired room, then click OK.
    If you don't see HBL Huddle Room, click here for troubleshooting assistance.
  4. Invite others to join your group work by adding them to the "Required" or "Optional" Attendees fields before sending the request.
  5. Name your meeting in the "Title" line. 
  6. You will shortly receive a meeting response from the room in your Outlook.
    • It will accept if the room is now booked for you, or it will decline if the room is unavailable.
    • If the room is unavailable, go back to the meeting on your calendar and select a different time or room.
Using Outlook in Office365
  1. Open Microsoft Outlook in your browser. Go to your calendar.
  2. Click "New Event" in the upper left. Select the desired date and time. Rooms may be reserved for up to 2 hours at a time.  NO consecutive or recurring reservations permitted.
  3. Click in the "Invite Attendees" box and start typing "HBL Huddle" in this field so that the room list appears. Look for HBL Huddle Room. Double-click your desired room, then click OK.
    If you don't see HBL Huddle Room, click here for troubleshooting assistance.
  4. Invite others to join your group work by adding them to this field before sending the request.
  5. Name your meeting in the "Title" line. 
  6. You will shortly receive a meeting response from the room in your Outlook.
    • It will accept if the room is now booked for you, or it will decline if the room is unavailable.
    • If the room is unavailable, you will need to go back to the meeting on your calendar and select a different time or room.

Need help? Visit Microsoft for more information.